About HCBA> WebEx Information and Tips

How To Use WebEx, Reference How to Document, and Conferencing Tips

In accordance with the recent event cancellation guidelines to prevent the spread of COVID-19, HCBA will use the WebEx conferencing tool for our General Meetings for the foreseeable futures.  We will also offer online attendance for our 2021 Beginning Beekeeping course using WebEx.

 

WebEx is free, and to access it, you only need to select the ‘Join” button from the email you are sent. That will open the meeting in your internet browser. 

 

For the best experience though,  we recommend that you register to use the WebEx tool, download, and install the interface. If you elect to do that, go to this link to download WebEx.

While you are on that page, use the link provided to practice signing into a WebEx meeting so you are familiar.  

Download this reference document that contains instructions for how to use WebEx.

 

There is no charge to use or sign up for WebEx.  

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All images on this page are from www.webex.com

  Conferencing Tips

Download this reference document with instructions on how to use WebEx.

  • ​The tool has a ​maximum attendee count of 200, so if there are multiple attendees in your household, please have only one person sign into the meeting.

  • ​Connect at least ​5 minutes before the start time ​just ​in case ​you experience any glitches.​

  • ​After you select the Join meeting button, use the provided meeting ID to ​join the meeting and then dial in using the phone number provided. Follow the instructions, and please be sure to enter the provided participant ID number​.  You may also choose to have the WebEx system call you directly.  Just choose that option when it is available. Of course, you may also join using your computer audio.

  • ​When you join the session, use the Mute feature in the tool to mute your​ audio ​and unmute to speak. You will be able to talk with other attendees prior to the session start time. 

  • At the session start time, all user microphones will be mutes and you will not have the option to unmute. This will keep background noise down so everyone will be able to hear the presenters.

  • Unless you are scheduled to present during the meeting, we recommend that you consider turning off your video during the main portion of the meeting. 

  • ​Use the raise hand and chat feature​s​ as needed ​to ask questions or provide input. ​A moderator will monitor the queue and will either call on you (and unmute your microphone) or will ask the questions on behalf of the group.

  • Do not put the call on hold to take another.